Transfer of Shares

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Shares in a limited company can be transferred or sold either from one shareholder to another or to a third party and we can prepare all necessary transfer documentation for you.

Note: As there is no immediate requirement to register details of a transfer of shares with Companies House (unlike share allocation for example) details of the transfer(s) will not be updated on the Companies House register until after the filing of the next confirmation statement (previously referred to as the annual return).

If share transfers need to be registered at Companies House before the date of the Confirmation Statement (if share changes are for example required to open a bank account) an early Confirmation Statement can be filed. We can prepare a confirmation statement on your behalf if requested to do so.

What you receive

    (1) Board Meeting Minutes

    (2) Completed Share Transfer Form(s)

    (3) Share Certificate(s) for owner(s) of the transferred share(s)

    (4) PSC (Persons with Significant Control) documentation in the event that there is a change in PSC status following the transfer(s). This would also be referenced within the Board Meeting Minutes

    (5) Filing of updated Confirmation Statement (if requested to do so). An additional fee will be charged to cover the cost of the filing


J30 Stock Transfer Form: A stock transfer form must be completed to legally transfer ownership from the existing shareholder to a new shareholder. If shares are sold for more than £1000, the new shareholder must send a copy of the transfer form to HMRC and pay the required Stamp Duty. The stamp duty fee is not included

Meeting Minutes: All registered companies are required by Companies Act 2006 s.248 to maintain minutes of all meetings of the directors and for these to be available for inspection by any director. The directors should approve share transfers and issue minutes confirming the approval.

Share Certificate(s): Companies are required to issue share certificates to shareholders within two months of an issue of shares, or the date when the documents necessary to effect a transfer have been received by the company.

Updated Statutory Registers are not included.

Changes in share ownership will not be visible on public record until a confirmation statement is filed at Companies House.

Transfer of Shares - Frequently asked Questions
Documents will be sent to you by email within 2-3 working days, after all required information is provided.

Yes. We offer this service to all clients, regardless of whether they have incorporated a company with us.

Full Name

Contact Address (This address will be displayed on the share certificate)

The number of shares being transferred/issued

Only Ordinary shares can be issued. Creation of additional share classes or amendments to the article of association are not included in this service.

Share Transfers in excess of £1,000 incur a tax or duty of 0.5% on the transaction, which will be rounded up to the nearest £5.00. If you buy shares using a stock transfer form, the form needs to be sent to HMRC for stamping, with stamp duty paid no later than 30 days after the date of the transfer.

Example - If you buy shares worth £1050, you’ll pay 0.5% on this amount, which is £5.25. Therefore the amount of £10 is payable in Stamp Duty.

A confirmation statement (previously known as the annual return) is a report containing accurate and up-to-date information about a limited company on a certain date. The purpose of filing a confirmation statement (at least once every 12 months) is to confirm the limited company details, and report to Companies House any changes to shareholders' details and/or issued share capital.

If you would like to see updated shareholders information on Companies House records, you should file a confirmation statement; otherwise new shareholders will not be visible until the next confirmation statement. Most banks will request that up-to-date shareholder information is recorded at Companies House.